Mailboxes are e-mail accounts that are checked by Tasks Pro™ and any e-mails found in the account are used to create new tasks.
Note: after retrieving and creating tasks from the e-mails found in the mailbox, those e-mails are deleted. It is recommended that you create new e-mail accounts to use as mailboxes.
This feature can be very useful in a wide variety of ways.
- If you have a form on a web site that you'd like to have create new tasks, you can just have the information sent to a mailbox then turned into tasks with appropriate default settings.
- Have clients and customers e-mails entered directly into the system by having them send to an e-mail address that is a Tasks Pro™ mailbox.
- Easily create tasks from e-mails you receive by forwarding them to a mailbox address so you can manage them in Tasks Pro™.
- Mobile users with Blackberry devices may find it easier to send in an e-mail to create a new task rather than using the mobile interface.
Each mailbox can be given different default task properties like date due, priority, owner, etc. This information is configured on the Mailbox Screen.
A list of all mailboxes in the system can be accessed on the Mailboxes Screen.
Your administrator will set up a script to check mailboxes on a pre-set schedule (every 15 minutes, hour, etc.).